Abstract Submission Guidelines
1st Annual Conference of SOGS Rajasthan | 25–27 December 2026
The Scientific Committee invites consultants and postgraduate students to submit abstracts on obstetrics, gynaecology and women’s healthcare for Oral Paper and Poster / E-Poster presentations. Residential and Non-Residential registration fees already include paper/poster presentation. No additional presentation fee is payable. Only one presentation is permitted per registration. All presentations are subject to scientific acceptance.
Presentation categories and limits
Choose the category that matches your work. Word limits are strict.
Original Research
Maximum 300 wordsCase Series
- Criteria: Rare / Interesting Case Series with 3 or more cases
Research or Case Series
Maximum 250 wordsSingle Case Report
- Criteria: Rare / Interesting Single Case Report
Important rules for categories
- Case series with fewer than 3 cases are not eligible for Oral Paper.
- Single case reports cannot be submitted as oral papers, including online oral papers.
- Word limits include section headings and the abstract body. The title, author details, affiliations, keywords and separately entered declarations are excluded.
Eligibility, registration and fees
The presenting author must complete registration under the applicable category. Only one presentation is permitted per registration, across oral and poster formats combined. Residential / Non-Residential delegates: Paper/poster presentation is included in conference registration. Do not pay a separate presentation fee.
Online paper registration fees
For participants without Residential/Non-Residential registration
| Online Paper Registration Period | Fee Amount |
|---|---|
| Up to 31 October 2026 | ₹1,000 |
| 1–30 November 2026 | ₹1,500 |
| From 1 December 2026 / Spot* | ₹2,000 |
- *These are fee periods, not abstract submission deadlines. Spot payment does not guarantee abstract acceptance or a presentation slot.
- The Online Paper fee applies to online oral presentation only. E-Poster is a presentation format and does not automatically mean remote participation. Any change between in-person and online presentation requires Committee confirmation.
General guidelines and structure
- Write in clear English. Use a concise title, preferably within 25 words, and include 3–5 keywords.
- Provide author names and institutional affiliations separately. Clearly identify the presenting author. Include the department, institution/hospital, city and state in affiliations.
- Research abstracts must include actual results and conclusions. “Results will be discussed” is not sufficient.
- Define abbreviations at first use. Do not include tables, figures, photographs or references.
- Do not submit the same work in more than one presentation category.
Required abstract structure
Original Research
Background & Objectives; Methods; Results; Conclusion.
Case Series
Background; Case Series; Management & Outcomes; Conclusion / Learning Points.
Case Report
Background; Case Presentation; Management & Outcome; Conclusion / Learning Points.
Use the structure matching your work, whether submitting for oral or poster presentation.
Information required before submission
Topics may cover obstetrics, gynaecology and women’s health. Work on maternal safety, rural healthcare, clinical audits and practical innovations is encouraged.
Submission, ethics and consent
How to submit
- Complete the applicable registration and payment. If already registered as a Residential or Non-Residential delegate, use your existing registration; no further presentation payment is required.
- Prepare your structured abstract within the relevant word limit.
- Submit through the designated abstract submission facility. Enter the details listed above, review your abstract carefully and email it to sogsscientificcommittee@gmail.com.
- Save the acknowledgement and abstract reference number. If no acknowledgement is received, contact the designated scientific helpdesk. Submission acknowledgement is not scientific acceptance.
- Follow the official registration page or brochure for payment instructions. Sending a registration form or payment receipt does not constitute abstract submission.
Originality, ethics and consent
- Submit the authors’ own work with approval from all co-authors. Disclose any previous publication or presentation for Committee consideration.
- Obtain ethics approval or exemption wherever applicable, and appropriate written consent for case reports and clinical images.
- Remove patient-identifying information from abstracts, slides and posters. Disclose funding and conflicts of interest.
- Plagiarism, fabricated data or breaches of confidentiality may result in rejection.
Review and selection
The Scientific Committee will assess scientific quality, originality, clinical relevance and clarity, and decide acceptance and the final presentation category. Registration or payment does not guarantee acceptance.
If an oral research abstract is selected for a poster, a revised abstract within 250 words may be requested. For an online-only submission, any proposed change to poster or in-person presentation must be confirmed with the author before scheduling.
Instructions for accepted presenters
Oral presentation duration, slide format, poster/e-poster dimensions, file type, template and upload deadlines will be communicated separately. Prepare your presentation according to the accepted abstract and the instructions issued by AAYAM 1.0.
Abstract submission timeline
- Submission opensSubmission Open Now
- Submission deadline30 November 2026
- Acceptance notificationTo Be Informed Via Email
Contact and support
Registration enquiries
9799029039 · sogsscientificcommittee@gmail.com
Scientific Committee — AAYAM 1.0
State Obstetricians & Gynaecologists Society Rajasthan
Arawali Ananta Elite, Ranakpur Road, Sadri, Rajasthan
Ready to submit your abstract?
Email your structured abstract, with all required details and declarations, before 30 November 2026. Keep your acknowledgement and abstract reference number.